Office Equipment And Supplies

In a modern workplace, we use many types of office equipment to complete tasks efficiently. Some equipment requires electricity, while others do not. First Business English understands the difference between electrical and non-electrical office equipment can help you communicate better in a business environment. In this article First Business English provides an example conversation to help you get started talking about the equipment used in your own workplace.

Electrical Office Equipment

Electrical office equipment needs power to function. These devices help with communication, productivity, and organization.

1. Computer – We use computers to write emails, create reports, and browse the internet.

2. Printer – The printer produces hard copies of documents.

3. Photocopier – This machine makes copies of documents.

4. Scanner – A scanner converts paper documents into digital files.

5. Telephone – Used for making and receiving calls.

6. Projector – Displays presentations on a large screen during meetings.

7. Laminator – Protects documents by sealing them in plastic.

Example phrases and collocations:

• “I need to print out the report before the meeting.”

• “Can you scan this document and email it to me?”

• “The projector is not working; we need to fix it before the presentation.”

Non-Electrical Office Equipment

Non-electrical office equipment does not require power. These tools help with writing, organizing, and storing documents.

1. Pen and Notebook – Used for taking notes during meetings.

2. Stapler – Joins papers together.

3. Paper clips – Holds documents without damaging them.

4. Whiteboard and Markers – Used for brainstorming and presentations.

5. Folders and Binders – Organize and store important papers.

6. Hole Puncher – Makes holes in paper for filing.

7. Rubber Stamp – Used for marking documents with dates or approvals.

Example phrases and collocations:

• “Please staple these pages together before filing them.”

• “I need a paper clip to keep these forms together.”

• “Let’s write down the main ideas on the whiteboard.”

Example Conversation

Emma: Hi, John. Can you print out the contract for the client?

John: Sure, but the printer is out of paper. Where can I find more?

Emma: The extra paper is in the supply cabinet next to the photocopier.

John: Great! Also, do we have a stapler? I need to attach some documents.

Emma: Yes, there is one on my desk. You can use it.

John: Thanks! By the way, do we need the projector for the meeting?

Emma: Yes, but we should test it first to make sure it works.

John: Good idea! I’ll check it now.

Key Business Vocabulary

• Print out – To produce a paper copy of a document.

• Staple together – To join papers using a stapler.

• File documents – To organize papers in a folder or cabinet.

• Take notes – To write important information.

• Set up – To prepare equipment for use.

Knowing how to describe office equipment and use the right phrases will help you communicate better in the workplace. Use the vocabulary in this article to help you practice your business English or simply book a lesson with us at First Business English to learn more.

Good Luck. Keep learning with First Business English. Best Business English Online.

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